The original item was published from 2/26/2016 3:34:54 PM to 2/26/2016 3:36:45 PM.

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Posted on: February 26, 2016

[ARCHIVED] The Woodlands Township holds Board meeting

THE WOODLANDS, TEXAS (February 26, 2016) – The Woodlands Township Board of Directors held its monthly meeting Wednesday, February 24, 2016, at The Woodlands Township Town Hall, 2801 Technology Forest Boulevard, at 6 p.m. The entire meeting can be watched on video at The Woodlands Township website (www.thewoodlandstownship-tx.gov).

After receiving a briefing regarding the Township’s implementation of the HB1295 (Contractor’s Disclosure of Interest Parties) form process, The Board of Directors took the following actions on the Consent Agenda:

Received and approved the January 27, 2016, Regular Board Meeting minutes for the Board of Directors of The Woodlands Township.
Received Administrative Reports for February 2016 from Community Services, Transportation and The Woodlands Fire Department.
Accepted a conveyance by Donation Special Warranty Deed from The Woodlands Development Company for Unrestricted Reserve “A” in Woodlands Metro Center, Section 75, and related electric and access easements pertaining to Lake’s Edge Boat House.
Approved a date change for the Public Safety Awards ceremony to be held annually in March, beginning in March 2017.
Approved the date change for National Night Out neighborhood parties to the first Tuesday in August, beginning in 2016.
Awarded Progressive Commercial Aquatics, Inc., the bid for replastering and deck refurbishment for Lakeside and Windvale Pools (C-2016-0013).
Awarded The Brandt Companies, Inc., the bid for the swimming pool pump room ventilation project (C-2016-0012).
Awarded USA Shade the bid, through Buy Board Purchasing contract, for shade structures or awnings at Gosling Sportsfields (C-2016-0029).
Approved the neighborhood and village entry sign lighting conversion project for a three year period and awarded BTM Solutions, LLC, a contract to provide the LED retro fit kits (C-2016-0030). Approved a renewal to the Electrical Services Agreement with Miam Electric for a three year term for installation of neighborhood entry sign lights (C-2016-0052).
Approved a Road Maintenance Agreement with Harris County for the maintenance of street signs, decorative paving and off-street parking along the county roads in the Village of Creekside Park.
Approved the execution of a License Agreement for Parking Facilities with Oak Ridge Woodlands Area Little League for the use of the Sawdust Park and Ride parking lot for over flow during the Little League Baseball season.
Awarded Woodlands Shell Lube and Service the bid for Fleet Maintenance Services (C-2016-0022).
Approved an amendment to the 2016 Budget in an amount equal to $6,347,844 to account for 2015 capital carryovers in order to complete applicable projects.
Approved a recommendation from the Audit Committee to accept the Convention Center Replacement Reserve Agreed-Upon Procedures Report for the year ended December 31, 2014.
Approved a recommendation from the Audit Committee to accept the Hotel Occupancy Tax Agreed-Upon Procedures Report for the year ended December 31, 2014. Directed Township staff to offer annual training to applicable hotel personnel regarding hotel occupancy tax rules and reporting.
Adopted a Resolution outlining the general prevailing rate of per diem wages for specification in construction contracts awarded by the Township.
Approved the Interlocal Agreement with the City of Frisco, Texas, for fire department uniforms.
Approved and adopted the Gulf Coast State Planning Region Mutual Aid Agreement.
Approved the Interlocal Cooperation Housing Agreement which allows Cypress Creek EMS (Harris County Emergency Services District #11) medic unit to continue to operate and respond out of The Woodlands Fire Department’s Station #7 in Harris County for a fee of $1,000 per month.
Approved the purchase of six fleet vehicles as presented from Caldwell County through a Texas Buy Board Contract (C-2016-0051). Declared current trucks as surplus equipment to be sold at public auction.
Approved the release and solicitation of a Request for Proposals and Bid for Event Production Services for events produced by The Woodlands Township. Submitted proposals/bids are to be brought to the Board for review and consideration of award.
Approved the release and solicitation of a Request for Proposals and Bid for Firework Production Services for events produced by The Woodlands Township. Submitted proposals/bids are to be brought to the Board for review and consideration of award.
Concurred with the City of Houston's request to allocate $2,057,000 in Regional Participation Agreement funds toward partially funding the construction of the Almeda Road widening project, as part of improvements to mobility in the Texas Medical Center.
Adopted the revised 2016 Board Meeting Calendar and related amendments to the Board Policy on Meeting Time and Format.
Adopted a Resolution opposing the implementation of three new fireworks sale seasons within Montgomery County boundaries.
Approved a recommendation to execute a Memorandum of Agreement with the Texas Rush Soccer Club for the continued use of Township sportsfields.
Approved participation in the Montgomery County Emergency Communication District (MCECD) Dispatcher/Call-Taker Incentive Pay Program, not to exceed the amount reimbursed by MCECD, and approved the minimal increased costs associated with taxes and benefits.

The Board of Directors took the following actions on the Regular Agenda:

Received the Administrative Report for February 2016 from Law Enforcement and Community Policing.
Accepted a Letter of Request from Waste Management regarding 2016 price adjustments for up to a three month period as presented.
Approved a proclamation for Austin Henao, Eagle Scout, Troop 777, in honor of his service to the community.
Took no action on a presentation by the Township’s financial adviser, FirstSouthwest, regarding a recent bond refunding analysis on the Township’s outstanding debt.
Received and accepted the December 2015 financial report.
Deferred a presentation by H-GAC regarding the Montgomery County Thoroughfare Plan and the potential impact it may have on roadways in South County.
Adopted a Resolution in opposition of certain roadway projects contained in the recently completed South County Mobility Plan and Montgomery County Thoroughfare Plan.
Deferred a proposal from Commission Noack to amend the 2014 Interlocal Agreement with Montgomery County for transportation project improvements to the March 23, 2016, Board of Directors meeting.
Received a presentation regarding evaluation criteria and process for Township-sponsored special events in The Woodlands Township. Board members provided input on the draft Operational Plan and proposed criteria for event evaluation including traffic impact of Township events. The plan is expected to be brought back to the Board for review during the 2017 budget process.
Took no action on a presentation regarding pathway understory and pathway user safety. The Board directed staff to continue review of areas along pathways and roadways that may cause user safety concerns and resolve through the Streetscape Maintenance Contract.
Deferred a proposal from Texas Rush Soccer Club regarding building a community sports office building at Bear Branch Sports Complex. The request will be further reviewed by the Board during the 2017 Budget process.
Received a briefing on constitutional guidelines regarding distribution of flyers in a government building. A motion was accepted to seek an advisory opinion from the Texas Ethics Commission regarding the legality of distributing campaign flyers during public meetings.
Received a briefing on Township Board Meeting Room and Election policies regarding the use of facilities by nonprofit groups for political forums and distribution of campaign materials. A motion was accepted to seek an advisory opinion from the Texas Ethics Commission regarding the legality of using the Town Hall facility for candidate forums.
Directed staff to draft a policy and related criteria for the naming of public property of The Woodlands Township.
Adopted Resolution requesting that The Woodlands Township be granted member status on the H-GAC Transportation Policy Council.
Accepted a Parking License with The Center for the Performing Arts at The Woodlands for event parking at 9669 Grogan's Mill Road. A motion was accepted to allow The Center to utilize the parking lot free of charge.
Took no action after a discussion regarding access agreements between The Woodlands Development Company and the Utilities Companies.
Accepted a motion to not apply for any grant funding regarding the Town Center Parking Garage/Transportation Center project.
Tabled until next month a proposed 2016 budget amendment in the amount of $195,000 to fund trolley operations from hotel occupancy tax revenue instead of general fund revenue.
Discussed matters regarding the current operation of the Waterway Cruisers. A motion to continue the Waterway Cruisers on an interim basis using Township personnel and funded by The Woodlands Convention & Visitors Bureau failed by a vote of 1-5.